Constitution and By Laws of DFL Senate District 33
SENATE DISTRICT 33 OF THE DEMOCRATIC-FARMER-LABOR PARTY
Section 1. Name. The name of this organization is the Senate District 33 Democratic-Farmer-Labor Party.
Section 2. Membership. Membership in this Party is open to all residents of Senate District 33 who support the principles of the DFL Party in Minnesota. No member of any other political party may vote within the DFL Party.
Section 3. Eligibility for Party Office. Pursuant to the principles of affirmative action as stated in the DFL State Constitution, Bylaws and Call, persons who meet the membership requirements of Article I, Section 2, are eligible for election to any Party office.
This Constitution is subordinate to the Constitution and Bylaws of the State DFL Party.
Senate District Convention
Section 1. Notice. Written notice of the date, time and place of a convention shall be mailed or presented to all delegates and alternates to any convention at least ten days before the date of the convention.
Section 2. Membership. The Senate District Convention shall be composed of precinct delegates, upgraded alternates, the Chair and Vice Chair of Senate District 33, and Distinguished Party Leader Delegates (as defined in the State DFL Constitution) who reside within the Senate District. A majority of the delegates and upgraded alternates registered at the convention shall constitute a quorum.
Section 3. Business of the Senate District Convention. The convention shall:
a. Elect Party Officers.
b. Elect State Convention delegates and alternates.
c. Elect State Central Committee members and alternates.
d. Endorse candidates for the State Senate.
e. Separate into House Districts and endorse for State House of Representatives.
f. Adopt Resolutions.
g. Amend this Constitution and
h. Conduct any other party business that properly comes before it.
Section 1. Central Committee. The Central Committee shall be the governing body of the Senate District between conventions. The Central Committee shall consist of the Senate District’s Executive Committee members, precinct chairs elected at each precinct caucus every even-numbered year, and each resident member of a Congressional District Central Committee, and State Central Committee.
Section 2. Central Committee Meetings. The Central Committee shall meet at least three times per year. Meetings may be called by the Senate District Chair, by one-eighth of the membership of the Central Committee, or by a majority of the Executive Committee. The quorum for Central Committee meetings is 20% of its members.
Section 3. Dismissal for Cause. The Central Committee may dismiss a member for cause on grounds of clear malfeasance or nonfeasance in office. The rules and procedures that must be followed for a dismissal are detailed in Article III Section 17 of the State DFL Constitution.
Section 4. Filling Vacancies. A vacancy occurs for the following reasons: resignation, death, change of residence to a jurisdiction other than the one from which the member was elected, or dismissed for cause. The Central Committee, by a majority vote of the quorum at a properly called meeting, may declare a vacancy. If a notice of intent to elect is included in the meeting notice, the vacancy may be filled at the same meeting it was declared. Only those vacancies specified in the meeting notice may be filled at that meeting. Vacancies shall be filled within 120 days of their occurrence.
Section 5. Endorsements. In the absence of any direction to the contrary by the Senate District Convention, the Central Committee may endorse candidates between conventions. Every endorsement ballot shall be a test of a quorum. Provisional endorsements may be granted by the Central Committee after the General Election for that office and will expire on December 31 of the year immediately preceding the Senate District Convention at which endorsement for that office will be made.
Executive Committee and Officers
Section 1. Executive Committee. The Executive Committee shall be the governing body between Central Committee meetings and shall consist of the Party Officers elected by the Senate District Convention. Each member of the Congressional District Executive Committee and State Executive Committee residing in the Senate District shall also be a member of the Senate District Executive Committee. The quorum for Executive Committee meetings is 20% of its members.
Section 2. Officers and Their Duties.
a. CHAIR: It shall be the duty of the Chair to convene the Convention (following the procedures described in the Call) and preside at meetings of the Central Committee and Executive Committee. The Chair shall attend meetings of the State and Congressional District Central Committees. The Chair shall also perform all other duties incident to the office.
b. VICE CHAIR: The Vice Chair shall preside at Central and Executive Committee meetings, and convene the Convention, in the absence of the Chair. It shall be a further duty to assist the Chair in the discharge of the Chair’s duties, and to attend meetings of the State and Congressional District Central Committees. The Associate Vice Chair shall not be of the same gender as the chair.
c. OUTREACH OFFICER: The Outreach Officer shall be responsible for outreach to underrepresented groups within the Senate District, and shall perform all other duties usually incident to the office of Outreach Officer.
d. SECRETARY: It shall be the duty of the Secretary to preserve the minutes and attendance records of all proceedings of the Executive and Central Committees. The Secretary shall, at the direction of the Chair, notify members of the Executive and Central Committees of meetings of this organization. The Secretary shall perform all other duties usually incident to the office of Secretary.
e. TREASURER: The Treasurer shall have charge of the funds of this organization, and shall make no disbursement thereof without authority or ratification by the Executive Committee. The Treasurer shall perform all other duties usually incident to the office of Treasurer.
f. DIRECTORS: The Directors shall perform those functions assigned to them from time to time by the Executive Committee or the Central Committee. There shall be at least 11 directors elected with gender balance of the Directors as required by the State DFL Constitution.
g. DEPUTY TREASURER: A member of the Executive Committee or an individual elected by the Executive Committee. may be designated as Deputy Treasurer to assist the Treasurer. The Deputy Treasurer will temporarily assume the duties of the Treasurer if the office becomes vacant, serving only until the office of Treasurer is filled.
Section 3. Committees. The Executive Committee shall establish committees as it determines to be appropriate to execute the business of the Executive Committee and the organization, and shall designate members to chair and serve on those committees.
Section 4. Terms of Office. The term of any party officer begins at the adjournment of the convention or meeting at which they were elected. They shall serve in their role until a duly qualified successor has been elected.
Section 1. Disposition of Party Records. Upon leaving office, Party officers shall turn over all Party records, books and properties to their successor.
Section 2. Notice of Executive and Central Committee Meetings. Notice of Executive and Central Committee meetings, specifying time and place, including specifically a notice of intent to elect, shall be mailed or presented to all members of the committee not less than 10 days in advance of the meeting, except that 72 hours in advance of the meeting is adequate notice if given by telephone, personal delivery, express mail, or any other method with guaranteed arrival. Notice may be sent by electronic communication, such as email or fax, to members who have consented to electronic notice. A proposed agenda shall be prepared by the Senate District Chair prior to the meetings of the Executive and Central Committees and shall be included in all notices.
Section 3. Endorsements. Endorsement of a candidate for public office requires a sixty percent (60%) affirmative vote of those delegates present and voting (excluding blanks and abstentions) at the convention or Central Committee meeting making the endorsement, and every ballot shall be a test of quorum. No convention or Central Committee representing a geographical area less than the area competent to elect the public official may endorse a candidate for that office. No one may vote on an endorsement unless he/she is a resident of the area in which the election will occur. An endorsement given before the primary is valid after the primary only if the candidate’s name appears on the general election ballot.
Section 4. Bylaws and Their Amendment. Bylaws concerning matters not expressly governed by nor in conflict with this Constitution may be adopted or amended by a majority vote of the Convention. Bylaws may also be adopted or amended by the Central Committee, provided such adoptions or amendments receive a sixty percent (60%) affirmative vote. A copy of any proposed change in the Bylaws shall be included in the meeting notice.
Section 5. Parliamentary Authority. Parliamentary matters not governed by this Constitution and its Bylaws, nor by the rules of the body in question, nor by the Official Call, nor by the Constitution and Bylaws of the State DFL, shall be guided by Robert’s Rules of Order, newly revised.
Section 6. Amendments and Supersedes. This Constitution may be amended by a majority vote of the delegates at any Convention and will supersede all previous Constitutions and Bylaws of the Senate District. Amendments will take effect upon adjournment of the Convention at which it was adopted.
2018 BYLAWS OF SENATE DISTRICT 33
The Executive Committee will conduct itself in an open and public fashion and in a manner which will encourage participation by a broad spectrum of party members.
Any officer or director of the executive committee who shall have three (3) consecutive unexcused absences from executive committee meetings (if notified by the Chair after two (2) absences) shall be considered as resigned, and the position shall be declared vacant. The Chair shall notify any officer or director of this provision after their second unexcused absence.
The Executive Committee shall adopt a proposed biennial budget at the third meeting following the Senate District 33 Convention. The budget shall also outline proposed means for raising the necessary funds to meet the expected expenditures.
Only the Senate District 33 Treasurer or the Deputy Treasurer should the office of Treasurer become vacant, will disburse funds with checks drawn off the official account of the Senate District 33 DFL. Such expenditures are to be made only when authorized by a majority vote of the Central or Executive committee.
The Chair at his or her discretion may authorize checks up to $200 between executive and central committee meetings as warranted.